Section 2.1. Requirements. Registration as a RPA shall be open to any applicant who fulfills the following requirements:
Provision of documentation satisfactory to the Registrar that the applicant meets the eligibility requirements established by the Board of Directors of the Register (the “ Board”).
Agreement to abide by the Register Bylaws, the Code of Conduct, and the Standards of Research Performance and to be subject to the Disciplinary Procedures of the Register.
Payment of the applicable fees by deadlines established by the Board.
Section 2.2. Maintenance of Registration. Registration is maintained on an annual basis by payment of an annual registration fee established by the Board, on or before a date established by the Board.
Section 2.3. Reinstatement. Individuals who have let their registration lapse because of non-payment of fees may be reinstated in accordance with rules established by the Board.
Section 2.4. Rights of Registration. Any currently registered individual may refer to himself or herself as a “Registered Professional Archaeologist” and may use the abbreviation “RPA” to so signify. Except as otherwise provided in these Bylaws, each RPA is entitled to one vote on each matter submitted to a vote of the RPAs. All RPAs will receive a copy of all official Register publications.
Section 2.5. Quorum and Voting. Twenty-five percent of the RPAs entitled to vote on a matter shall constitute a quorum for consideration of such matter. If a quorum is present, then, except as otherwise expressly provided in these Bylaws, the affirmative vote of a majority of the votes present and voted, in person or by proxy, shall be the act of the RPAs with respect to such matter.
Section 2.6. Maintenance of Published Register. A Directory of Registered Professional Archaeologists will be published annually, and a current list of RPAs will be maintained at all times by the Register.
Section 2.7. Voluntary Termination. Voluntary termination of registration shall be by resignation or nonpayment of fees. The date of resignation shall be that of the date of receipt by the Secretary-Treasurer of a written letter of resignation. Voluntary termination shall also occur if current registration fees are not received by the Secretary-Treasurer in accordance with rules established by the Board.
Section 2.8. Disciplinary Action. The Register may, under conditions and procedures specified in the Disciplinary Procedures of the Register, admonish or censure an RPA or may suspend or terminate the registration of an RPA. Any RPA who voluntarily terminates registration after the date of receipt of written notification from the Grievance Coordinator of a pending investigation of charges against the RPA remains subject to all provisions of the Disciplinary Procedures of the Register through final conclusion of the review and resultant action, if any, on such charges by the Grievance Coordinator and, if appropriate, by the Standards Board.
Section 2.9. Appeal. Any individual denied registration by the Registrar may appeal that decision to the Standards Board, whose decision shall be final.
Section 3.1. General Powers. The Board shall manage the affairs of the Register and shall have the full authority permitted by law.
Section 3.2. Number, Tenure, and Qualifications. The Board shall consist of Officers and Directors. The Officers shall be the President, President-Elect, and Secretary-Treasurer. The number of Directors shall be equal to the number of Sponsoring Organizations, with each providing one Director. Officers and Directors shall be RPAs. The Registrar, Grievance Coordinator, and the Grievance Coordinator-Elect shall serve as ex-officio, non-voting members of the Board.
Section 3.3. Officers. Each Officer shall hold office for two years or until a successor shall be duly elected. The President-Elect shall automatically succeed to the office of President. No Officer shall be eligible for consecutive re-election to the same position or to a position that automatically succeeds to the same position. No person may hold more than one position at any one time. Terms of office of the President-Elect and Secretary-Treasurer shall be staggered so that the President-Elect and Secretary-Treasurer are not elected in the same year.
Section 3.4. Directors. Each Sponsoring Organization shall elect or appoint one RPA to a position as Director, for a three year term (see Section 8.2). Directors may serve additional terms at the discretion of the appropriate Sponsoring Organization. Terms of office of Directors shall be staggered to avoid replacement of all Directors in any given year.
Section 3.5. Vacancy. In the event of the absence, death, resignation, removal from office, or incapacity of the President, as determined by the Board, the duties of the office shall be assumed by the President-Elect. In the event of a vacancy in the office of Secretary-Treasurer, the President with the advice and consent of the Board shall have the power to make an interim appointment for the period of the vacancy. In the event of a vacancy in the office of President-Elect, a special election shall be held to select a replacement. Vacancy of a Director shall be filled by the appropriate Sponsoring Organization.
Section 3.6. Meetings. An annual meeting of the Board shall be held at a time and location determined by the Board at their prior meeting. Special meetings of the Board may be held at the call of the President and may be conducted via teleconference or other electronic means. The President shall call a special meeting of the Board at any time upon the written demand of at least three Officers and/or Directors.
Section 3.7. Quorum. A quorum of the Board shall consist of a majority of voting members of the Board.
Section 3.8. Voting. Questions before the Board shall be decided by a majority of the votes cast at any meeting or by electronic or mail ballot. In case of a tie vote the decision of the President shall be final.
Section 3.9. Removal.
An Officer may be impeached for just cause as determined by at least a three-quarters vote of a quorum of the Board. Removal of the impeached Officer requires two-thirds of the votes of the RPAs present and voted, in person or by proxy.
A Director may be removed at any time by the Sponsoring Organization which appointed such Director.
Section 3.10. Committees. The Board may appoint one or more committees which, to the extent specified by the Board, but subject to limitations imposed by law, may exercise the authority of the Board. Except as otherwise provided in these Bylaws with respect to the Nominating Committee, each such committee shall have two or more Officers or Directors, a majority of its membership shall be directors, and all such committee members shall serve at the pleasure of the Board. The President may create and appoint persons to a commission, advisory committee or other body which may or may not have Officers or Directors as members, which body may not act on behalf of the Register or bind the Register to any action, but which may make recommendations to the President or the Board.
ARTICLE 4. RegistrarSection 4.1. Tenure and Qualification. A Registrar, who must be a RPA, will be elected to a two-year term by a vote of the RPAs and shall be a member of the Board. The Registrar shall be responsible for determining whether to approve applications for registration. The Registrar shall follow any procedures established by the Board.
Section 4.2. Registrar Advisory Committee. The Registrar may appoint a Registrar Advisory Committee to assist the Registrar in the process of reviewing the qualifications of applicants. The Committee will be composed of no more than three RPAs who will serve at the pleasure of the Registrar for a term not to exceed his or her own. The Registrar will serve as chair of the Registrar Advisory Committee. Section 4.3. Removal. The Registrar may be impeached by written notification for just cause as determined by at least a three-quarters vote of a quorum of the Board. Removal of the impeached Registrar requires two-third of the votes of the RPAs present and voted, in person or by proxy. Section 4.4. Vacancy. In the event of a vacancy in the office of the Registrar, the position will be filled for the remainder of the term by appointment of the Board.
Section 5.1. Powers. The Grievance Coordinator shall have responsibility for handling allegations of violations of the Code of Conduct and Standards of Research Performance of the Register, in accordance with the Disciplinary Procedures of the Register in effect from time to time.
Section 5.2. Tenure and Qualifications. The Grievance Coordinator shall be a RPA and shall hold office for a term of two years. The Grievance Coordinator-Elect shall automatically succeed to the office of Grievance Coordinator at the end of the Grievance Coordinator’s term of office. The Grievance Coordinator shall be a member of the Board. Section 5.3. Removal. The Grievance Coordinator may be impeached for just cause as determined by at least a three-quarters vote of a quorum of the Board. Removal of the impeached Grievance Coordinator requires two-thirds of the votes of the RPAs present and voted, in person or by proxy. Section 5.4. Vacancy. In the event of a vacancy in the office of the Grievance Coordinator, the Board shall have the power to make an interim appointment for the period of the vacancy.
Section 6.1. General Powers. The Grievance Coordinator-Elect shall be a member of the Board. The Grievance Coordinator-Elect shall assist the Grievance Coordinator in handling allegations of violations of the Code of Conduct and Standards of Research Performance of the Register. In the event that the Grievance Coordinator requests recusal from a particular case due to a conflict of interest, the Grievance Coordinator-Elect will be assigned responsibility for that particular case by the Board. In the event that both the Grievance Coordinator and the Grievance Coordinator-Elect request recusal from the same case, the Board will appoint a member of the Board or a former Grievance Coordinator as an interim Grievance Coordinator to handle the case.
Section 6.2. Tenure and Qualifications. The Grievance Coordinator-Elect shall be elected from among the RPAs every two years for a two year term of office. At the conclusion of this term the Grievance Coordinator-Elect will automatically succeed to a two year term as Grievance Coordinator. Section 6.3. Removal. The Grievance Coordinator-Elect may be impeached for just cause as determined by at least a three-quarters vote of a quorum of the full Board. Removal of the impeached Grievance Coordinator-Elect requires two-thirds of the votes of the RPAs present and voted, in person or by proxy. Section 6.4. Vacancy. In the event of a vacancy in the office of Grievance Coordinator-Elect, the Board shall have the power to make an interim appointment for the period of the vacancy.
Section 7.1. General Powers. The Standards Board shall hear and decide on all appeals from decisions of the Registrar. In accordance with the Disciplinary Procedures of the Register, the Standards Board shall make final decisions regarding disciplinary action resulting from complaints of violations of the Code of Conduct and Standards of Research Performance that are referred to the Standards Board by the Grievance Coordinator or any person acting in place of the Grievance Coordinator pursuant to these Bylaws.
Section 7.2. Number, Tenure, and Qualifications. The Standards Board shall consist of three RPAs plus a First, Second, and Third Alternate, all of whom must be RPAs. One Standards Board Member and one Alternate shall be elected by a ballot of RPAs each year, and each shall hold office for three years or until a successor shall be duly elected. The Standards Board member with the longest tenure shall serve as Chair of the Standards Board. A Standards Board Member or Alternate actively involved in a grievance case or appeal at the time of the election of a successor shall remain a member of the Standards Board with respect to each such grievance case or appeal until final disposition. The newly elected Standards Board Members and Alternates shall assume all other duties of the position.
Section 7.3. Conflict of Interest. Any Standards Board member perceiving himself or herself, or declared by the Board or by the Standards Board, to have a conflict of interest in a given case to be heard before the Standards Board shall withdraw from the proceedings.
Section 7.4. Meetings. The Standards Board, when convened, shall consist of the three Members, or Members and Alternates, to make up a quorum of three.
Section 7.5. Removal. A Standards Board Member or Alternate may be impeached for just cause by at least a three-quarters vote of a quorum of the Board. Removal of an impeached Standards Board Member or Alternate requires two-thirds of the votes of the RPAs present and voted, in person or by proxy.
Section 7.6. Vacancy. In the event of the absence, death, resignation, withdrawal, removal, or incapacity of a Member of the Standards Board, the First Alternate, Second Alternate, and Third Alternate, singly and successively, in the order designated, shall fill such vacancy until the vacancy is filled.
Section 7.7. Code of Conduct and Standards of Research Performance. The Register shall maintain a written Code of Conduct and written Standards of Research Performance. These shall be adopted, and may be amended from time to time by the Board.
Section 7.8. Disciplinary Procedures. The Register shall maintain written Disciplinary Procedures. The Disciplinary Procedures of the Register shall be adopted, and may be amended from time to time by the Board.
Section 8.1. Definition. The Register may enter into agreements with appropriate organizations as Sponsoring Organizations.
Section 8.2. Representation. Each Sponsoring Organization shall be allotted one position on the Board of the Register. This position of Director shall have full voting rights. Each Sponsoring Organization shall have the right to elect or appoint (at the discretion of such Organization) a RPA to its position on the Board of the Register for a three-year term. A Director may serve subsequent terms at the discretion of the appropriate Sponsoring Organization.
Section 9.1. Nominating Committee. The Nominating Committee shall nominate candidates for Officers, Registrar, Grievance Coordinator-Elect, Standards Board and Alternates, and the Nominating Committee. The Nominating Committee shall consist of three RPAs. The chair and one at-large member of the Nominating Committee shall be elected by the RPAs in the annual election. The third member shall be appointed by the President. The Secretary-Treasurer shall certify to the Board that all individuals nominated are RPAs in good standing and shall obtain a signed statement from all individuals nominated that if elected they agree to serve for their term of office.
Section 9.2. Voting. Each Officer, Registrar, Grievance Coordinator, Grievance Coordinator-Elect, Standards Board Member and Alternate, and each member of the Nominating Committee shall be voted on separately, with each RPA entitled to one vote for each position in each election. In September a list of candidates and a ballot shall be distributed to each RPA. Ballots must be returned to the Secretary-Treasurer prior to a date specified, which shall not be less than 30 days from the date when the ballots are distributed to the RPAs. The Secretary-Treasurer may appoint tellers to aid in tabulating the vote, and shall certify the vote to the Board. The candidate with the greatest number of votes shall be the winner. A tie vote shall be broken by the Board.